+ HOA Board

The board is composed of three homeowners in the community. Every member volunteers their time to conduct the monthly meetings, handle the contracting and monitoring of HOA responsibilities, and deal with community issues. Additionally the Board enforces Director created rules, the By-Laws, and The Declaration of Covenants, Conditions and Restrictions. The HOA serves the Woodmill Trace Community with the goal of maintaining and improving on the quality of our community.

The current HOA Board members are:

Anise Black, President

Bert Neuman, Treasurer

Christa Luna, Secretary

Board members serve a two year term. Elections are held every other year at the annual HOA meeting. Once Elected the Board has a private meeting to determine their officer positions.

You may contact the Board anytime for more information, questions, and comments at [info@woodmilltracehoa.org].

For copies of the recorded monthly meeting minutes, use this link to access: Dropbox folder

+ H.O.A. Dues & Fees

Currently the HOA Dues are $130 per month, due on the first of the month, $390 per quarter or $1560 payable annually.

HOA fees are always due on the first day of every Month. If you are paying your dues quarterly, the dues would be due on Jan 1, Apr1, July 1 and Oct 1. There is a ten-day grace period, after which a $35 late fee per property will be added. For each additional month the balance is past due, an additional $35 late fee will be assessed. If balances remain delinquent for longer than 30 days, amenity access will be suspended until the account is brought up to date. The fee for a returned check is $35.

Any statements you receive are a courtesy to show your balance detail; they are not intended to be a bill. While the printed due dates may vary slightly, the current terms in place mentioned above will not change without your knowledge. Any statement discrepancies regarding printed dates are due to limitations within the software used for our accounting. The dates are generated automatically, based on the actual date of entering statement info - and while it would be nice to always have those dates reflect the first of the month, statements cannot always be processed on the first day of the month.

Payments can be made to through the US mail.

Please see the 'Contact' page for our mailing address and other contact information.

Mailing address (for all HOA payments and general correspondence):

> Woodmill Trace HOA c/o EREM, Inc.

> 3313 Memorial Parkway, Ste 108

> Huntsville, AL 35801

> Phone: 256-880-1000

There are four different ways to pay assessments: Online via eCheck or Credit Card, ACH/Auto Debit, US Mail (use voucher), or Bill-Pay. Please see additional details for each option below.

Online Payment Via eCheck or Credit Card (one time & recurring options)

• How does it work? - Set up a one time or recurring payment using eCheck, MasterCard, American Express or Discover.

• What do I need to do? - Simply follow the directions below:

  • Log in to www.hoabankservices.com
  • Select “Online Payments”
  • Choose “One Time Credit Card Payment”, “One Time eCheck Payment” or “Recurring Payment”
  • Note: You will need a login ID to set up a recurring online payment which can be obtained by selecting “Register Now” and completing the form. Recurring payments must be renewed each year.
  • Select your homeowner’s association and follow the instructions on the screen *There is a convenience fee and a $5,000 maximum per transaction, if you pay via a credit card.

ACH/Recurring Automatic Bank Draft (free of charge)

• How does it work? - Your account is automatically debited when your assessment is due.
• What do I need to do? - Contact management to obtain the bank draft form and send it with a cancelled (VOID) check to EREM, Inc (address below) or email a copy to manager@ereminc.com

US Mail

• How does it work? - You write a check and mail it every time your assessment is due.
• What do I need to do? - Write a check payable to your homeowner’s association and mail it along with your payment voucher to the address listed on the voucher each month. Important: Please write your Homeowner Account Number on the check. Homeowner Account number is: Unit address number followed by street abbreviation: for example, use 7300WW for 7300 Woodmill Way, or use RW for Rushing Wood Drive, or MH for Mill House Walk, and use MC for Mill Creek Rd. All mailed payments must be accompanied with a voucher in orderr to bbe processed. In the event you need a replacement book, please let the management company know. Please ensure that you mail your check early enough so that it reaches the office by the 10th of the month. If the 10th is on a Sat or Sun, or a holiday the check must arrive by the following business day. Any checks received after the 10th of the month will be subject to the $35 late charge.

Your Bank’s Online Bill-Pay

• How does it work? - Set up your HOA as a payee with your bank’s online banking bill-pay.
• What do I need to do? - Please complete your bill-pay setup exactly as follows:
  • Payee: Woodmill Trace HOA
  • Address 1: EREM, Inc
  • Address 2: PO Box 105007
  • Address 3: Atlanta, GA 30348-5007
  • Reference Number: Your Homeowner Account Number

Homeowner Account Number: Unit address number followed by street abbreviation:

• WW for Woodmill Way
• RW for Rushing Wood Drive
• MH for Mill House Walk
• MC for Mill Creek Rd
• Example 7300WW for 7300 Woodmill Way.

Important: HOA fees are always due on the first day of every month and have a 10 day grace period. For each additional month the balance is past due, an additional $35 late fee will be assessed. If balances remain delinquent for longer that 30days, amenity access will be suspended until the account is brough up to date. The fee for a returned check is $35. If you are a new homeowner, please contact management as soon as possible, so that a new vaoucher book can be ordered for you or to set up automatic bank draft.

+ Contact Information

Our community is managed by Executive Real Estate Management (EREM), Inc.

Mailing address (for all HOA payments and general correspondence):

> Woodmill Trace HOA c/o EREM, Inc.

> 3313 Memorial Parkway, Ste 108

> Huntsville, AL 35801

> Phone: 256-880-1000

You can contact the board via our contact form:

Questions pertaining to your account should be directed to: manager@ereminc.com

ACC requests may be submitted through the mailing address above or through our contact form: ACC contact form

+ Architectural Control Committee

The visual aesthetics of our community impact the property value of every homeowner. Maintaining these aesthetics and consistency throughout the neighborhood is the responsibility of each member/owner of the Woodmill Trace Townhome Community HOA. Essentially any changes that impact the aesthetics of your home our the community require pre-approval of the ACC.

The CC&Rs Article XI provide for an “Architectural Control Committee”.

CC&R Article XI, Section 2. Committee Authority. The authority of the Architectural Control Committee shall include the approval of exterior paint colors, brick type and color, roof type and color of shingles, elevations and landscaping. The builder and subsequent owner of a townhouse shall not change or deviate from those selections approved by the Architectural Control Committee unless such deviation or change is approved in writing by the Committee.

The Committee’s approval or disapproval, as required in these Covenant, shall be in writing. In the event the Committee or its designated representative fails to approve or disapprove within (30) days after plans and specifications have been submitted to it, or in any event, if no suit to enjoin the constructions has been commenced prior to the completion thereof, approval will not be required and the related Covenants shall be deemed to have been fully complied with.